Secretary Job in Dubai, UAE (Dec-2023)
NAFFCO FZCO invites applications for Secretary in Dubai, UAE (Dec-2023)
Job Title:
Secretary
Job Info:
Experience: 2 – 8 yrs. | Opening: 1
Education: Any Graduation
Nationality: Any Nationality
Industry Type: Industrial Products / Heavy Machinery
Salary: AED 3,000 – 3,500 ($811 – $946)
Functional Area: Secretary / Front Office / Personal Assistant (PA)
Job Description
- Maintains agenda and assist in planning appointments, board meetings, conferences etc.
- Organizing and scheduling appointments and meetings for executives.
- Handling incoming calls and correspondence, and redirecting them when appropriate.
- Maintaining office supplies and equipment, and coordinating repairs and maintenance.
- Managing and updating filing systems, both physical and digital.
- Preparing reports, presentations, and other documents as requested.
- Assisting with travel arrangements and expense reports.
- Managing calendars and coordinating schedules for executives.
- Taking minutes during meetings and distributing them to attendees.
- Screening and prioritizing incoming emails, mail, and other communications.
- Providing administrative support to ensure efficient operation of the office.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Desired Candidate Profile
- Bachelor Degree in related field with work experience.
- Bachelor’s degree in business administration or a related field.
- Previous experience as a secretary or administrative assistant.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and other relevant software.
- Attention to detail and problem-solving abilities.
- Ability to prioritize tasks and work under pressure.
- Professional and friendly demeanor.
- Discretion and confidentiality.
- Ability to work independently and as part of a team.
- Should have minimum 2 years of experience in same field
- Proven experience working as a Secretary required
- Proficient in computer technology especially Microsoft Office applications
- Excellent verbal and written communication skills
- Strong customer service and social skills
- Exceptional organizational and time-management skills
- Follows instructions clearly and accurately within a timely fashion
- Proactive and enthusiastic about delivering positive results
