Personal Assistant to CEO – Get Licensed – Karachi

About this job

Our vision here at Get Licensed is to make the world a safer palace, and our mission is to make the Security Industry safer and more efficient by leveraging technology.

At this incredibly exciting stage of our business, having grown our revenue by over 70% in the last year, we seek a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to the CEO, and Founder of Get Licensed.

This position requires a dynamic individual who can effectively manage various administrative tasks, ensure smooth operations, and assist with maximizing time efficiency. 

Responsibilities:

• Travel Management: Coordinate and book travel arrangements, including flights, accommodation, and ground transportation, ensuring timely and efficient itineraries
• Meeting Organisation: Schedule and organize meetings, both internal and external, including booking meeting rooms, arranging conference calls, and preparing necessary documents or materials
• Restaurant Bookings: Make restaurant reservations, considering preferences and dietary requirements, for both business and personal occasions 
• Administrative Support: Perform various administrative tasks, such as managing calendars, handling correspondence, preparing reports, and maintaining accurate records. 
• Bill Payment: Take care of payments, ensuring they are processed promptly and accurately
• Project Updates: Gather project updates from team members and compile relevant information for regular progress reports or presentations
• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion, maintaining a high level of professionalism and integrity
• Time Management: Efficiently manage and prioritize tasks, ensuring deadlines are met, and schedules are optimised

Required Skills & Experience:

• 2 years+ of work experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a fast-paced environment
• Fluent in written and spoken English
• In-depth understanding of the entire MS Office suite and calendar management applications
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality

Expected Behaviours:

We are committed to achieving excellence, whilst having fun and being highly curious. We are passionate about hiring fantastic individuals who thrive in an open, fast-paced, and collaborative environment, who are accountable to themselves, take responsibility from day one, and are willing to roll their sleeves up to get stuff done.

There are certain behaviors that we expect from our colleagues, and the key ones are set out below. Fundamentally we expect everyone at Get Licensed to Do The Right Thing.

We measure performance against these behaviors as part of each employee’s quarterly review:

• Be empathetic — Be kind and treat others how you would like to be treated
• Remain curious — ask questions, continually learn, and strive for better
• Empower people — share your knowledge, lend a helping hand, and make people feel valued
• Think big — Think differently, be agile, and act on great ideas quickly – there is always a better way of doing something
• Delivery quality — Work to a standard of which you are proud – be efficient, take ownership, deliver and celebrate successes