Medical Secretary Job in DP World, Hampshire, United Kingdom

DP World looking for Medical Secretary in Hampshire, United Kingdom

Job Title:

Medical Secretary

JOB DESCRIPTION:

We have an excellent opportunity for an experienced Medical Secretary to join our team in Southampton. This person will be responsible for providing administrative assistance to the Occupational Health team so that they can support all company employees and contractors. All while maintaining a high level of confidentiality due to access to each individual’s personal, sensitive, and medical information.

This role will be working onsite, and we can be flexible, to some degree, with the hours or days worked in a week.

About The Role
How will you contribute:

To act as the first point of contact for customers for the Occupational Health Service, returning calls and replying to emails promptly and keeping customers updated with information in an effective and efficient way.
Promptly book both face to face and telephone appointments with the correct practitioner, as well as OHP clinics
Ensure the health surveillance and company medicals recall list is up to date and organise appointments for staff using the online system (Meddbase)
Type (including audiotyping), edit and proofread clinical letters, general correspondence ensuring all correspondence is despatched promptly.
Accurate typing of medical reports, liaising with employees where they wish to read reports prior to dispatch; then dispatching in a timely manner to HR and managers.
Ensure Occupational Health records are up to date, accurate and maintained, both paper and electronic, in accordance with record keeping standards.
Order supplies in good time via the purchasing system, and check the right goods and amount are delivered against delivery notices.
To organise providers to service medical equipment as requested by OHA;
Arranging the prompt payment of invoices with Finance and take part in audits.
Collect data and produce statistics as requested by Occupational Health colleagues or HR.

What will you Bring.
Qualifications, Skills & Experience:

At least 2 years’ experience in an administrative or secretarial role within an Occupational Health or Health Care setting
Strong knowledge and understanding of GDPR and confidentiality requirements.
Excellent communication skills, both verbal and written
Proficient in all Microsoft applications and system savvy
Ability to work under pressure and meet deadlines.
Excellent organisational skills

NOTE: All our roles are subject to the below:

Eligibility to work in the UK
We may close our roles early, depending on the number of applications received.
A full valid UK driving licence or appropriate international licence allowing you to drive on UK roads.
No unspent criminal convictions
Able to meet the safety critical medical and fitness requirements of the role which include but are not limited to, drug and alcohol testing, weight, height, blood pressure, hearing & certain food allergies.

Compensation

DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for millions of people around the world. DP World is here to make trade flow better, changing what’s possible for the customers and communities we serve globally. With more than 106,500 employees across 73 countries, we are pushing trade further and faster towards a seamless supply chain that’s fit for the future. By integrating our physical infrastructure with cutting-edge technology, we create efficient end-to-end solutions, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.

We’re rapidly transforming and integrating our businesses – Ports and Terminals, Economic Zones, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

The DP World family comprises of syncreon, Imperial and P&O.

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.

By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualification for this or other job vacancies.