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Aga Khan University invites applications for Senior Coordinator – Office of the Vice Provost in Karachi, Pakistan

Introduction:

The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research, and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.

The Office of the Vice Provost, Students is responsible for and committed to the holistic development of students beyond classrooms and clinics. It is closely connected with faculty, staff, and leadership across all entities to foster student centeredness and facilitate a successful student journey at AKU. In line with international best practices adapted to the local context, The Office of the Vice Provost, Students and all student affairs related functions prepares students for entering society as innovative, collaborative, and compassionate leaders in their fields.

Aga Khan University invites application for the position of Senior Coordinator in the Office of the Vice Provost, Students.

Faculty Title:

Senior Coordinator – Office of the Vice Provost – Students

Responsibilities:

Senior Coordinator to the VP Students provides high-level administrative support, to ensure the smooth operation of the office. Key responsibilities include but are not limited to managing schedules, communication, and administrative tasks; coordinating meetings, travel, and correspondence; handling sensitive matters with confidentiality; maintaining files and records; and reviewing and reconciling expense reports and budgets. This role requires exceptional organizational skills, attention to detail, and discretion.

The Senior Coordinator to the VP Students oversees day-to-day activities, and coordinates with various units and departments. Must be highly motivated, task-oriented, reliable, professional, capable of managing a complex workload, and able to prioritize tasks in a fast-paced office environment.

You will be responsible for:

managing the VP Students calendar, setting and minuting meetings, issuing calendar invites, and coordinating schedules. This is a complex calendar involving multiple time zones across the globe
arranging national and international travel, accommodation, and transport for the VP Students, students, and staff
taking a lead in managing and ordering office supplies, booking venues, arranging video / audio conference calls, catering orders, transportation bookings, and help with multimedia presentations during meetings, as well as other support when required
managing all administrative affairs for the Office of the VP Students, to ensure timely task completion
developing, implementing and maintaining electronic and physical filing systems, to ensure efficient document retrieval
preparing high-level reports and presentations (i.e Academic Council, Board of Trustees), drafting letters, memorandums, and email messages on behalf of the VP Students
reviewing and reconciling expense reports and budgets, prepare financial summaries for the VP students, and ensure effective financial management
performing various administrative duties, which are highly sensitive and confidential
liaising with other departments for timely issue resolution.

Additional tasks may include:

handling special projects or assignments as the VP Students directs, to demonstrate flexibility and adaptability
facilitating effective communication and coordination with external stakeholders, including partners, donors, and government agencies, to build and maintain relationships and advance the goals of the Office of the VP Students.

Requirements:

You should have:

atleast Masters degree in relevant field from HEC recognized or reputable foreign university/institution
a minimum of 3-5 years of experience
advanced writing and verbal communication skills
executive-level administrative support experience
strong proficiency with Office software (MS Office Suite)
demonstrated office management, administration, and coordination experience
excellent organizational and time-management skills
professionalism and confidentiality.