Executive HR – Institute of Business Administration (IBA) – Karachi – Pakistan - Icon of Jobs

Institute of Business Administration (IBA) invites applications for Executive HR in Karachi, Pakistan

This position is responsible for managing the full recruitment and onboarding process, from identifying hiring needs and sourcing candidates to facilitating new employee orientation. It includes tasks such as developing job descriptions, conducting interviews, maintaining candidate databases, and managing payroll and employee records. Additionally, the role involves supporting HR initiatives, updating contracts, handling employee inquiries, and coordinating organization events, ensuring a seamless and efficient HR operation.

Job Title:

Executive HR

MAIN DUTIES & RESPONSIBILITIES:

Recruitment & Selection:

Assist in establishing recruitment needs by analyzing organization plans, objectives, and hiring requisitions from various departments.
Develop and update job descriptions and specifications, and create & post job advertisements for new positions across different platforms.
Source and attract potential candidates through various channels to build a pool of qualified candidates.
Screen resumes and applications to identify qualified candidates.
Conduct initial telephonic interviews to schedule technical tests and panel interviews based on the candidates grade level.
Create interview kits and coordinate with hiring managers, SMEs, and Heads of Departments (HoDs) to schedule interviews, ensuring a smooth and efficient process.
Act as the first point of contact for candidates, maintaining strong relationships to ensure a positive experience throughout the recruitment process.
Prepare documentation for the selection board and coordinate all logistics to ensure a smooth process.
Maintain candidate databases and manage the Applicant Tracking System (ATS).
Assist in preparing hiring/salary authorizations for selected candidates by analyzing grade details.
Extend job offers to selected candidates and facilitate negotiations when necessary.
Follow up with candidates throughout the recruitment process, keeping them informed of their application status.
Prepare and issue appointment letters to selected candidates and manage the onboarding process.

Onboarding & Orientation:

Communicate relevant new hire information to all appropriate authorities. Work closely with internal stakeholders to ensure seamless onboarding.
Coordinate and facilitate new employee orientation, ensuring the creation of emails, ERP profiles, employee ID cards, and distribution of employee handbooks on the first day.
Ensure timely collection of employee personal documents from new hires.

HR Administration/Operations:

Create profiles for new employees in the system and induct new files in Microsoft Dynamics 365 for payroll processing and timely inform finance department.
Prepare & reconcile monthly payroll sheet
Update contracts for contractual staff in a timely manner based on HoD recommendations.
Create employment, experience, contract renewal, and other necessary letters as needed.
Ensure timely creation, renewal, and issuance of employee ID cards to all staff members.
Maintain accurate and up-to-date employee records.

Other:

Maintain an efficient filing system with quick and easy retrieval of documents.
Ensure timely updates of job descriptions for all new and existing employees, maintaining them in the HR database.
Serve as a point of contact for employees, handling inquiries and providing support on HR-related matters.
Collaborate with other departments to support HR initiatives and projects.
Support HR events and initiatives as assigned by the HR Manager.
Coordinate and execute budget-friendly company events, promoting them effectively through various internal channels.

QUALIFICATION & EXPERIENCE:

Education: Minimum bachelor’s degree in business administration/ management/ economics from an HEC-recognized university.
Experience: 1-2 years of relevant experience