Coordinator (Female Hostel) – Aga Khan University – Karachi – Pakistan - Icon of Jobs

Aga Khan University invites applications for Coordinator (Female Hostel) in Karachi, Pakistan

Introduction:

The Aga Khan University Hospital is a not-for-profit healthcare institute that offers all medical services to their patients under one roof. In addition to the tertiary care hospital in Karachi, AKUH has a network of 4 secondary care hospitals, 30+ Medical Centres, and over 290+ Clinical Laboratories, 30+ Pharmacies in over 120+ cities across Pakistan. It also offers Home Healthcare Services and home deliveries of medicines. The Hospital provides Zakat for those patients who are eligible, and the health systems offers generous Patient Welfare to support those in financial need. In recognition of its high quality and patient safety, the AKUH is accredited by the Joint Commission International (JCI) as an Academic Medical Centre and its Clinical Laboratories are accredited by the College of American Pathologists (CAP) for fast and accurate testing.

Faculty Title:

Coordinator, Female Hostel (Off Campus)

Responsibilities:

You will be responsible for:

providing assistance to the Manager, Female Hostels, in handling the affairs and supervising the general activities of the Hostel
maintaining a very close liaison and coordination with the housekeeping, maintenance, security, horticulture and other concerned departments to ensure cleanliness, hygiene, health, maintenance, safety & security and to make the ambience of the hostel premises worth living
ensuring that housekeeping and security guards that are assigned duties to female hostel are performing their duties efficiently
having regular duty hours, however, if needed, you may be required to perform duty in rotation in On-Campus hostel when any of the assigned staff will be on long leave
keeping an updated record of all hostelites and hostel occupancy, also taking care of hostelites residing in the hostel and helping to resolve their day-to-day affairs
making the hostel environment academically conducive, socially healthy and disciplined
monitoring the hostel premises to make sure that they are kept in a neat and clean state
ensuring that students do not leave the hostel premises unauthorized and without informing, and making sure that students’ in and out timings are recorded in the book
assuring that only bonafide individual avails the hostel facilities
ensuring that any party in the hostel is not conducted without the approval of the Manager
monitoring the hostel premises to ensure that any prohibited and illegal activity is checked and immediately reported to the Manager and the Security department
ensuring that hostel facilities are not misused/ damaged
keeping track of all the complaints made by hostelites and making sure that they have been addressed
recording of daily activities/events, duplicate keys and any incident in the hostel
maintaining Hostel Information Management System (HIMS)
maintaining people soft system record of all Off campus staff
assist Manager for staff Development by conducting or organizing staff /students training sessions
act as a releaser of Hostel Manager in her absence
ensuring that the financial statement, occupancy/vacation status and the rent dues against the hostelites is prepared on time and submitted to the finance department
perform anyother task as assigned by Manager.

Requirements:

You should have:

a Graduate degree from HEC recognized University
5-7 years’ working experience in an administrative position, having performed supervisory roles in the hospitality industry (academic environment experience will be considered an advantage)
ability to communicate with young people with diverse backgrounds
high level of tolerance and a calm disposition to be able to deal with difficult and challenging people
good listening skills and the ability to establish positive rapport with students
good administrative and organizational skills and the ability to resolve administrative problems
capacity to handle workload and meeting timelines under pressure
ability to effectively deal with people
skills to use computer and common software such as MS Office, Internet etc
ability to handle shift work and perform extra duties as and when required.