Career Building Job in Institute Of Business Administration (IBA), Karachi (Nov-2023)

Institute Of Business Administration (IBA) invited applications for Executive Secretary to the Executive Director in Karachi (Nov-2023)

This position is responsible for providing essential administrative and secretarial support to the Executive Director IBA. This role requires strong organizational skills and the ability to manage diverse tasks.

Job Title:

Executive Secretary to the Executive Director

MAIN DUTIES & RESPONSIBILITIES:

Efficiently manage the Executive Directors schedule and calendar.
Coordinate communications and maintain constructive working relationships with internal and external stakeholders.
Assist in planning appointments, board meetings, and conferences, as per the requirement of the Executive Director IBA.
Make travel arrangements and ensure travel logistics are well organized.
Communicate directives of the Executive Director IBA effectively with colleagues and external stakeholders.
Prepare documents, reports and presentations for the Executive Director IBA to represent on different internal and external forums.
Effective office management of the secretariate and perform general office tasks and handle incoming and outgoing mail for the Executive Director Secretariate.
Maintain the utmost confidentiality regarding IBA Karachi and matters of the Executive Director Secretariate.
Any other task assigned by the Management.

QUALIFICATION & EXPERIENCE:

The incumbent should have completed a graduation program from an HEC-recognized university/institute and possess a minimum of 5 years of experience in the relevant field.

KNOWLEDGE & COMPETENCIES:

Exceptional organizational, time management and multitasking skills.
Strong communication skills, both written and verbal, along with strong interpersonal skills.
Maintain confidentiality related to the ED secretariate and ability to handle pressure.
Proficiency in office software and communication tools.